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AFRICAN METHODIST EPISCOPAL CHURCH
SIXTH EPISCOPAL DISTRICT
VENDOR


Rules and Regulations
These rules and regulations are subject to change at any time. We do not claim these rules and regulations to be a complete account of all the policies and procedures to be followed during the cookoff and reserve the right to adjust the rules at will as appropriate.

GENERAL GUIDELINES

Submission of a request to participate does not guarantee acceptance. Admission to the event will be communicated to you via e-mail. If accepted, you will be notified in a timely manner.

Please submit all requests to participate as a vendor in the 2nd Annual SED Cookoff to swgacsoa@gmail.com by June 21, 2024. There are only 20 Vendor Booths Available. AME membership will be given first consideration. Do not be discouraged if you are not a member of the AME Church. All requests to participate are welcome and will be considered. All requests to be considered will be reviewed on a first come first served basis unless otherwise stated.

Participation is only confirmed after the registration is paid for in full. Do not pay the registration fee until you have received confirmation of acceptance from the cookoff host. A $100 Registration fee must be paid in full by July 20, 2024.  All goods displayed and/or sold must be approved prior to the event. There will be no refunds or cancellations of vendor participation permitted after 8/1/2024.


There are no provisions for a vendor rain site. We recommend that all participating vendors plan to be outdoors, even in the event of rain. There will be no reimbursement of booth payments due to inclement weather. The Cookoff Host and St. James AME Church, its members, representatives, sponsors, officials, and contractors and its staff and volunteers shall not be held responsible for any loss or damage to property. Food trucks, generators, and alcohol will not be permitted on or near the Church grounds at any time during this event.

EXHIBIT AND BOOTH SET UP

• Vendors must keep everything within their assigned footprint.
• Vendors are not permitted to have generators.
• Vendors can begin set-up after checking in and receiving their booth location.

• Check-in will begin at 9 a.m., the morning of the cookoff. Please do not arrive early.
• All set-ups MUST be completed by 11 a.m.
• Vehicles will not be permitted to enter the festival footprint after 10:30 a.m., and all   vehicles must be removed by 11 a.m.
• Vendor Booth location changes will not be allowed.
• All vendors must remain open and have merchandise available until 7 p.m.
• Disassembling and clean-up of vendor area must start at 7 p.m. and be completed by 8 p.m., including the removal of all food, boxes, trash, and recycling.

• A dumpster will be provided for use by vendors.
• All vendors will be required to show proof of vendor licensure.

PERMITS, LICENSES, AND INSURANCE
 

  1. Transient Vendor’s License – Vendors selling outside of their permanent place of business and vendors with no permanent place of business need to obtain a transient vendor’s license. Applications are available online. You must secure this yourself and provide a copy with your request to participate.

  2. All vendors will be required to show proof of vendor license.


ARTS/CRAFTS/GIFTS VENDORS
 

  1. Please submit photographs and a description of your work via email to swgacsoa@gmail.com. Approved vendors will receive an application code to use in the online registration portal. Contact the event coordinator at swgacsoa@gmail.com with questions.

  2. All work exhibited must be original, designed and produced by, or under the direct supervision of, the exhibiting artist. All work must be priced.

  3. Artists must have a vendor’s license. Contact the event coordinator at swgacsoa@gmail.com with questions.

  4. Approved artists will bring their own tent, tables, chairs, signage, and merchandise.


Inadmissible work:

  • Buy-sell art, imported art, workshop art, or mass-produced items.

  • Traditional craft items.

  • Items made from kits or molds unless the mold is an original work of the artist.

  • Tents, hammocks, camping gear, luggage, or similar items as an art form.

  • Furniture, appliances (indoor/outdoor)

  • Fire, water, gas (storage/recreational/personal use)

  • Alcoholic beverage (storage/recreational/personal use)

  • Any item for the purposes of smoking (storage/recreational/personal use)

  • Any item(s) deemed inappropriate for sale during the cookoff by the host, St. James AME Church, its members, representatives, sponsors, officials, and its contractors, staff, and volunteers.

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